Moving dental offices: Guidelines to ensure a safe move

Moving your dental business is a major decision that requires planning and preparation. Business relocation can turn your company’s operations upside down if you don’t plan and communicate the logistics to key stakeholders. Hence, it is important to communicate relocations to all stakeholders, including employees, customers, vendors, moving companies, buildings, and the public.

Relocation is critical to the success of your dental practice. You must take the utmost care in planning your relocation to ensure a smooth transition. Your relocation plan must include enlisting the assistance of key players within your organisation, creating a proposed calendar that includes timelines, necessary work stoppages, expected space allocation, and other details for review. Relocations can be stressful for sure!

Worry not! Here is a comprehensive guide from the best dentist in Medavakkam for your dental care business’s safe and hassle-free relocation. Read more here.

18 Essential Tips To Prepare For A Smooth Dental Office Relocation

When planning your budget for office relocation, consider the impact that relocation will have on you, your staff and your clients. It would be ideal if relocations did not cause significant disruption to regular business operations and employees could move into their new offices on Monday morning. Here is a list of 15 tips to get yourself prepared for a hassle-free relocation.

Informing the stakeholders

• Create a timeline for the relocation. It will help you determine the availability of movers, vendors, and staff, as well as the costs involved.
• Create a committee five months before the move, and send out informational letters to all of your business contacts three months before the move.
• Discuss your relocation, meet with representatives from the phone, Internet, cable, cleaning, and other leasing companies before moving.
• Organise your office by creating a written inventory, deciding how to move, and contacting a moving company.
• Consult with your insurance agent about the company’s policies on relocation.
• Two months before your relocation, notify your patients and suppliers of the new location.

Informing the patients

• Keep your patients informed of your relocation by posting a sign in your waiting room and a banner on your website and by sending out a mass letter or email to all of your patients.

Managing a moving company

• Business relocations require selecting a reputable moving company, certified and insured by the state and federal governments.
• Plan your business logistics well before moving day to ensure a smooth transition
• Relocation companies can help you decide what to keep, sell, donate, and throw away.

Relocating to the new place

• A relocation project requires a qualified employee to oversee all aspects of the movie, including the planning, the move, and the cleanup.
• Review your current lease to determine if you can continue operating in your current location.
• When planning a relocation, make an inventory of your office’s contents and a diagram of where you want the furniture and equipment placed.

Cost of relocation

• Calculate the cost of notifying your family and friends of your impending relocation.
• Calculate your relocation costs by creating a budget that includes your pre-move expenses and the costs of announcing your move after you have moved into your new location.
• Relocation planning costs include repairs or construction and the cost of hiring a professional to negotiate your lease agreement.

HR preparedness

• Calculate the number of staff hours required to prepare for the move and the amount of business lost.
• During a relocation, the human resources department keeps everyone in good spirits and maintains morale. They should explain why the company is relocating and what plans they have for the future.

Here is a crisp relocation checklist used by the best dentist in Medavakkam to make their relocation trouble-free.

Relocation Checklist For Dental Office Relocation

A checklist for your dental office’s relocation is important.

• Include a diagram of your new office, a moving date, and decluttering.
• Assign specific responsibilities to different members of the office staff.
• Make a list of customers and media outlets that you will need to inform of your relocation.
• Inform suppliers of the relocation date, update all marketing materials, and install a new phone system, fax machine, and Internet service.
• Notify everyone about your move at least three times, starting 60 days before the move. Encourage businesses to make a note of your new address.
• To ensure a smooth relocation, arrive at the new location before the movers arrive.

Dental equipment moving tips

Moving dental equipment is a specialist’s job, but you can take some simple steps.

• Before moving dental equipment, check to see if the moving company has experience with dental equipment.
• Moving companies must follow specific protocols when handling dental equipment to avoid infection and protect the dentist’s reputation.
• When relocating your X-Ray machines, you will require assistance throughout the relocation process.
• If you are moving your equipment and belongings, you must get moving insurance to protect your assets.

Take advantage of these comprehensive relocation plans to ensure a smooth move and as little stress as possible!